As soon as your retirement notification is received from HR, IT will create a new email address for you at the @retired.uca.edu domain. Your @uca.edu account will remain active until your last day of employment. During this time, we recommend you 1) begin notifying frequent contacts of your new address, 2) forward any messages you wish to keep to your new address, and 3) consider including an auto-reply for all incoming messages at some point before your last day. Please see information below regarding how to access your new @retired.uca.edu account, as well as setting an auto-reply.
To access your @retired.uca.edu account for the first time:
- You should have received an email in your @uca.edu account notifying you of this new account, including a link to login. Find this email and click the link.
- You will be prompted to set a password upon your initial login.
- Once you have set a new password, you will be directed to the new mailbox.
To access your @retired.uca.edu account going forward:
- Visit gmail.com (do not use bookmarks or links from myUCA)
- If you are already logged in to a Gmail account, click the profile icon/image in the top right corner and choose 'Add another account'
- Enter your @retired.uca.edu address
- This address will be your existing username (before the @uca.edu of your current account) plus @retired.uca.edu. For example, jsmith@retired.uca.edu.
- Enter the password you've set for this account.
To forward emails to your new @retired account:
There are two main options for forwarding messages, individually or in bulk. You can forward individual messages by opening them in Gmail and clicking the Forward button at the bottom of the message. Or, to forward emails in bulk:
- Place a checkbox next to the messages you wish to forward
- Click the three vertical dots in the Gmail toolbar
- Enter your @retired.uca.edu address in the To field and provide a Subject
- Click the Send button
To enable an auto-reply message letting senders know of your new email address:
- While logged in to your @uca.edu account, click the Settings icon near the top right corner (gear icon), then select 'See all settings'
- Scroll to the bottom of the General tab and find the 'Vacation responder' section
- Choose the 'Vacation responder on' option, enter a date to begin the auto-reply, set a Subject, and enter a Message describing the change and include your new @retired.uca.edu address
- Make your selections regarding whether to include external senders - uncheck both boxes if you want auto-replies sent to all senders
- Click the Save Changes button at the bottom of the page